"A pure river of life, as clear as crystal"
Rev 22, v.1

Privacy Policy



The Parochial Church Council (PCC) of St. Mary’s Church, Chiddingfold

1. Your personal data – what is it?

Personal data means any information relating a living person (or in the case of the deceased next of kin).  An identifiable person is someone who can be identified directly or indirectly by the data you hold eg name, photo, address, phone numbers, electronic contacts, gender, economic (eg bank details), physical or mental attributes - this list is not exhaustive.

2. Who are we?

The PCC of St. Mary’s Church, Chiddingfold is the data controller (contact details below).  This means it decides how your personal data is processed and for what purposes.

3. How do we process your personal data?

The PCC of St. Mary’s Church, Chiddingfold complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes: -

  • To enable us to provide a voluntary service for the benefit of the public in a particular geographical area as specified in our constitution and to deliver the services that individuals have requested;
  • To administer membership records;
  • To fundraise and promote the interests of the charity;
  • To seek individual views via surveys for the purpose of church development
  • To manage our employees and volunteers;
  • To maintain our own accounts and records (including the processing of gift aid applications);
  • To inform you of news, events, activities and services running at St. Mary’s;
  • To provide content for the St. Mary’s website, social media platforms and paper based publicity.

4. What is the legal basis for processing your personal data? (Article 6 and Article 9)

  • Explicit consent of the data subject is needed so that we can keep you informed about news, events, activities and services and keep you informed about diocesan events.
  • Processing is necessary for carrying out legal obligations relating to employment, social security, social protection law, or a collective agreement and for processing gift aid donations;
  • Processing is carried by a not-for-profit body (PCC) and the data processed is likely to constitute sensitive personal data because the data maybe suggestive of religious or philosophical beliefs.

5. Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with others at St. Mary’s  in order to carry out a service to other church members or for purposes connected with the church. We will only share your data with third parties outside of the parish with your consent.

6. How long do we keep your personal data [1]?
We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of Your Parish Records” which is available from the Church of England website [see footnote for link].

Specifically, we retain Electoral Roll data while it is still current; gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate; and parish registers (baptisms, marriages, funerals) permanently.

7. Your rights and your personal data 

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: -

  • The right to request a copy of your personal data which the PCC of St. Mary’s Church, Chiddingfold holds about you;
  • The right to request that the PCC of St. Mary’s Church, Chiddingfold corrects any personal data if it is found to be inaccurate or out of date; 
  • The right to request your personal data is erased where it is no longer necessary for the PCC of St. Mary’s Church, Chiddingfold to retain such data;
  • The right to withdraw your consent to the processing at any time
  • The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability) (where applicable)
  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
  • The right to object to the processing of personal data, (where applicable)
  • The right to lodge a complaint with the Information Commissioners Office.

8. Further processing

If we wish to use your personal data for a new purpose, not covered by this Privacy Policy, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

9. Contact Details

To exercise all relevant rights, queries of complaints please in the first instance contact the PCC Secretary at stmaryschurchcouncil@outlook.com

You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.


Privacy Policy v1, May 2018 

[1] Details about retention periods can currently be found in the Record Management Guides located on the Church of England website at: - https://www.churchofengland.org/about-us/structure/churchcommissioners/administration/librariesandarchives/recordsmanagementguides.aspx


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